9 SharePoint Alternatives Compared

Decide which SharePoint you are leaving, and which of its jobs

If you run SharePoint Server 2016 or 2019, Microsoft’s extended support for both ended on July 14, 2026, so you have to upgrade or move. If you use SharePoint Online, part of Microsoft 365, nothing forces you to leave, and if you use Teams you cannot fully leave anyway: files uploaded to a Teams channel are stored in the team’s SharePoint folder. We recommend replacing the use you are unhappy with, usually search and wiki-style pages, and leaving the files where they are.

SharePoint is Microsoft’s platform for intranet sites, document libraries and team collaboration. The on-premises edition, SharePoint Server, is patched and upgraded by your own IT staff, and SharePoint Server Subscription Edition is the on-premises version still in support. Before you blame the product for the cost, check how much of it is custom work. Microsoft’s admin guidance says to use the out-of-the-box features as much as possible, and a heavily customized site becomes a migration project in whatever tool you move to.

Match the tool to the problem you have. The alternatives below are grouped that way, because swapping SharePoint for another do-everything platform without naming your complaint just moves the same problem to a new vendor.

If the problem is finding answers

Move answers, not files. Write the answers people keep asking for as short pages in a tool built for search, link to the original documents in SharePoint, and leave the documents where they are. You keep one copy of each file, so there is nothing to re-upload and nothing that goes stale in two places.

Kipwise

Kipwise is a knowledge management tool for building a company knowledge hub. Its real-time collaborative editor, with rich embedding options, lets your team edit the same doc at the same time.

Keeping your files in SharePoint? Kipwise Agent can search SharePoint from Slack with your own access, and write up what the team decides.

Some key features that help companies enable a better internal knowledge flow:

• Powerful integrations including Slack, Trello, Chrome, Airtable and more
• Q&A flow to grow your knowledge base collaboratively 
• Content review flow to ensure content is always verified and up-to-date 
• Mandatory readings to track if important content is read 
• Analytics to help you identify knowledge gaps in your organization
• AI knowledge suggestions to automatically deliver knowledge to your teammates without needing them to search manually

Confluence

Confluence is Atlassian’s team wiki. Each team gets a space for pages, meeting notes and project documentation, and people can comment on a page and mention colleagues to get a quick answer. It has search, drag-and-drop editing and page versioning. The free plan covers up to 10 users with 2 GB of file storage, and paid plans are priced per user.

If the problem is who owns what

Task and project tools replace the lists teams build in SharePoint to track items and approvals. They do not replace its document libraries.

monday.com

monday.com organizes work on boards: each item is a row, and columns hold details such as status, owner and due date. Pick it when SharePoint lists are where your teams track requests, approvals or projects.

Asana

Asana tracks projects and tasks in one shared space, with list, board and calendar views, and connects to Slack and other tools. Its free Personal plan covers two users, so most teams will need a paid plan.

Basecamp

Basecamp gives each project to-dos, a message board, docs and files, a schedule and automatic check-in questions. Its plans are a flat monthly fee with no per-user charges, and a free plan for personal use allows up to three users and one project. That suits a team that wants to put its work in one place and use fewer tools, especially a distributed one.

If the problem is document control

Alfresco

Alfresco, now part of Hyland, is an open, cloud-native content, process and governance management suite. Pick it when records and governance for large document collections are the reason you are leaving SharePoint, not when you want a friendlier wiki.

ONLYOFFICE

ONLYOFFICE edits documents, spreadsheets and presentations together in real time. It is an editor, not a replacement for SharePoint: its official connector lets people open Office files stored in SharePoint in ONLYOFFICE and saves the changes back to SharePoint. That suits a team that wants a different editor while its files stay put. The connector needs an ONLYOFFICE Document Server that SharePoint can reach.

If the problem is company news and culture

Igloo

Igloo is intranet software built on social features such as forums, blogs and wikis, with an employee directory and tools for company communication. Appspace announced it would acquire Igloo, and igloosoftware.com now redirects to Appspace’s site, so ask what Appspace plans for the Igloo product before you start a migration.

Jostle

Jostle calls itself an employee success platform, a place where employees read company news, find key information and connect with colleagues, and it describes itself as better than an intranet. It publishes no prices, so you start with a demo.

Check who owns the tool before you migrate

Migrations are expensive to reverse, so read each vendor’s own lifecycle or retirement page before you start. Salesforce is retiring Quip, a SharePoint alternative this post used to list: no renewals after March 1, 2027, and free users lose access on March 31, 2027. Igloo and Alfresco now belong to other companies, as noted above. Ask each shortlisted vendor what happens to your data and your plan if the product is folded into another one, and test an export before you commit.